In Following Section Modules Details Are Described
SALARY / PAYROLL PROCESSING
This module computerizes monthly Payroll Processing & generates various reports. It includes User defined 15 Earnings such as Basic, DA, HRA, TA, CLA……. & 30 Deductions heads such as PF, PT, LIC, GSLI, Income Tax, PF Loans, ESIC, Bank Loans, Society loans……. It provides User defined rules for calculation of various pay heads like DA, HRA, TA, CLA, GPF, PT etc.
Supports 4th, 5th and 6th or any other User defined Pay-rules
User can create setup of Institute by defining multiple Masters such as :
Designations – Professor, Lecturer, Clerk, Registrar…
Pay scales – 16400-520-22000 , 15400-7000-39000
Salary Banks – SBI & Bank of Maharashtra...
Appointment type – Full time, part time, Adhoc, Clock Hour Basis…
Staff type – vocational, non-vocational .
Supplementary bill Heads – LTC, Arrears, Bonus, DA Arrears, ……
Caste category – Open, SC , ST, NT…
Religion – Hindu, Muslim, Christian, Sikh……
Creation of New Employee
Create data of newly joined employees by defining his name, designation, increment, pay scale, retirement date, Date of birth, Staff type, physically handicapped ?, quarter allotment, GPF No, CPF No, Bank A/c No., PF A/c No. etc
Monthly Pay bill process
Decide the Increments of employees
Update changes in deduction columns – such as Bank / Society loans
Monthly installment Creation – Create details of new loans, LICS, RDs, Credit society by defining, monthly installment, no. of installments left.
Update Leave without Pay (LWP)
Dues / Demand Register
Process Payroll & verify payroll results
Locks for every month processed salary
Supplementary bills Processing – LTC, Arrears….
Income Tax calculation – Form No. 16 & 24 Q
PAYROLL REPORTS
Salary Register & Abstract
Pay Slips / Salary Certificate
Other Reports – All types of Earning / Deduction heads (Single / Multiple Column)
Salary Banks – SBI & Bank of Maharashtra...
Bank Statement
Monthly installment Reports
Comparison of previous and current month salary
Monthly Budget Report…
Schedules of
PF
LIC
GSLI
PT
Other deductions
Single / Multiple Column Report (All / Staff wise)
Bank , Other Societies Loan Installment Report
Income Tax Report & Form 16, 24Q, Annexure
Employee’s personal information reports
Annual Salary Reports
Employee Identity Card
User defined Reports
Salary budget for next subsequent months
Leave Reports – EL, CL, PL, ML etc
MIS (Statistical) Reports - according to - Pay scale, Designation, Departments, Caste Category, etc.
INCOME TAX
Defining Income tax rule for the Year - slabs, deduction heads, Chapter 6 Heads…..
IT configuration- TAN NO of Institute, Employer Address, Bank & Branch name, Tax income limit (Male & Female), Education cess
Employee IT Declaration form entry
Calculation of expected Income tax for employees at the start of Financial Year
Income Tax deposited Challan Entry
Income tax reports – Form 16, 24 Q, 12BA
Investment Report
ESTABLISHMENT
Entry & reporting of all the service book entries such as –
Personnel memoranda
Appointment details
Family details
Qualification
Previous qualifying services
GPF Loan & advances details
Nomination details
Disciplinary action details
Pay revisions
Yearly increments
Leave
Promotion & transfer
Change of pay scale
LTC
Training Programme etc
Scanning, storage & retrieval of original documents of Employee’s personal file
PENSION & GRATUITY
Extracting last 10 months salary data from Payroll or last 10 months salary entry
Pension & Gratuity Calculation – (Pension case file) - Calculation of
Qualifying service
Pensionable pay
GSLI
Pension
DCRG
Family Pension
Commutation of pension
LEAVE MANAGEMENT
Define leave types such as CL – Casual Leave, EL-Earned Leave, HPL-Half Pay Leave, ML- Maternity leave ……..
Define Flexible Leave Rules –Such for CL – Maximum 10 days & can not be carried to next year, credited at the start of the year & applicable to Male & Female both
Leave Opening balance entries
Up-date leave transactions on day to day basis
Periodic crediting of leave such as CL,EL to employee A/c
Detention leave calculation of vocational staff
Carry Closing balance of leave as next year Opening balance
Scanning & attachment of Leave sanction papers
PF (GPF & CPF)
Loan application & sanction
Bulk proceedings
Loan refund
Interest calculation
Monthly subscription
Personal Ledger A/c
CHEQUE PRINTING
Party / Vendor details
Bank entry – Multiple Bank name, Cheque size (Height and Width)
Budget head Master
Bill preparation
Cheque Printing
Cheque Cancellation
Issued Cheque Reports – All bank / Particular bank
BIO-MATRIX ATTENDANCE
This module computerizes all the activities related to Employee’s attendance. In built smart card & Bio-matrix support for Employees. Once employee mark his attendance in Bio-matrix reflects immediately in software.
Holiday & week of days entry
Employee Data – In & Out time – Directly from Bio-matrix device
Employee Leave & Tour entry on day to day basis
REPORTS
Absentee Report : Show list of employees with their photographs who are on Official tour or on leave or Absent without any notice.
Attendance report - Date Wise, Monthly , Yearly
Average Work hours of Employees – Weekly , Monthly , Yearly
Total hours worked
Holidays , Leaves & Tour entry reports
All / Particular Employees Attendance reports
Analysis of attendance
Poor attendance report
List of Employees according to Department, Gender, Date of joining….
Communication (Letter / Email)
Employee Leave Report - Shows details of various leave taken by an employee from desired date
