School Management System SMS provides a total on line solution for computerization of school & college Office Administration and Library Computerization. In following section brief details of important modules are described
ADMISSIONS & FEES
Students Admission process - Prospectus sale, Student registration, merit list & Admissions
Fess collection – Full /partial on-line (via payment gateway) / Bank / Counter collection & refund
Fines
On line viewing of fees paid & outstanding dues by parents
For scholarship/ free-ship students (GOI, EBC, BC Free-ship, Girls concession, PTC, Ex Service Man) various Scholarship Reports such as Statement "A" , Sanction Report , Disbursement Register, Award List, Scholarship Certificate, Abstract reports, Scholarship Bill can be generated.
ATTENDANCE
Option -1 Radio Frequency smart card based Auto attendance
UHF based RFID smart ID card to students
Automatic recording of attendance by smart card Readers on entry of student in school.
Option -2 Manual Attendance:
Faculty updates absent roll nos. data on day to day basis
SMS & REPORTS
Auto SMS to parents of absent students
Daily presenty SMS to parents [optional]
Monthly summary attendance record via SMS / email to parents.
Short attendance reports
Daily, monthly, yearly attendance report of a student/ a class / whole school
EXAMINATION
Class wise Exam scheme definition - Defining subjects offered, maximum marks, passing marks etc.,
Defining Grading / passing criteria
Test, mid term & Final Marks entry by faculty / administrative staff
Result Processing & finalization
Mark sheet/ Grade card & Tabulation register, certificates printing
Merit list – overall / Subjectwise
Result Analysis
Internet publishing of Results
SMS of Results to parents
SMS AND EMAIL
Parents can get SMS for :
unplanned Absentee of their child in the class
Fees dues & paid, over-due details
Schedules of various examinations, events in school, school notices
Progress / Remark / achievement of student
Monthly attendance record
Declaration of holidays.
FINANCE
*Any number of Accounts (Cash books) can be maintained for any number of financial years.
Master creation - Cash book, Ledger heads, Final account main & sub heads
Receipt, Payment & JV entries
Fees & payroll entries direct transfer to accounts
Bank Reconciliation
Printing of Cash / Bank / JV & Day book, Ledgers, Cheques
Final Accounts – Trial balance, Balance sheet, Receipt & Payment, Income & Expenditure statement, various schedules
PAYROLL & LEAVE
Monthly Pay bill of all employees
Supplementary bills
Income Tax calculation
PF & Loans management
Leave record
User defined 15 earning & 20 deductions heads
User defined rules for calculation of - DA, HRA, CLA, PT, PF…
R E P O R T S
Pay Slips / salary certificate
Salary Register & Abstract
Bank Statement
Schedules of – PF, LIC, GSLI, PT….
Income Tax Report & Form 16, 24 Q
Employee’s personal information reports
Junior College Reports
Annual Salary Reports
MIS Reports - according to - Pay scale, Designation, Departments, Caste Category, etc.
ESTABLISHMENT
Entry & reporting of All the service book entries such as - personal memoranda, Appointment details, Family details, Qualification, previous qualifying services, loan & advances details, nomination details, Disciplinary action details, Pay revisions , yearly increments, leave, promotion & transfer, change of scale, LTC, training programme etc.
Scanning, storage & retrieval of original documents of Employee’s personal file
Serial Controls – Purchase, Indexing & search, circulation
WEB OPAC - ON-LINE PUBLIC ACCESS CATALOGUE - Information about documents can be searched using powerful search engine according to: Title , Author, Subject , Publisher, Word in a title , Combinational… .
WEB SITE
Courses offered & Admission procedure
Infrastructure
School Mission, History, School Management & Administration
Achievements, awards, international collaborations, endowments & donations
Events – Students event, conference, sports meet, cultural activities
Faculty & officials
News room & notices
Students Attendance & Results
Discussion Forum
Photo Gallery
ALUMNI
Online Alumni Registration & SEARCHING
Discussion forum
News Room
E - LEARNING
web based interaction tool for faculty and students-parents
Uploading of Home work, assignments, study material and sample question papers / question banks by faculty as video, audio or document file with SMS alert.
On Line test, Quiz for subject , sports etc
On line submission of assignments by students [optional]
Group email, SMS and announcement facility for faculty
Discussion forum
Online lesson plan
Exam time table & Notices
Subject wise roll list
STORES
Transactions related to purchase, issue, transfer & write off of inventory
stock register - Centralized & Departmentwise
Daily goods receipt / issue register
Current Stock Position - Centralized & Departmentwise
Stock Ledger - centralized & Departmentwise
Reorder level report.
Requisition slip.
HOSTEL
Fee collection
Allotment of rooms & mess.
Monthly mess bill & dues calculation
Yearly refund / recovery
financial accounting
Hostel Admission register
Hostel Reports and certificates - Residential, Fees paid etc.
SERVICE SUPPORT
Frequently Asked Questions
Online Support
Email Support
Live Call-Back Support
Telephonic Support
Remote Support
Onsite Support
Features of School Management System - SMS
Connects all education : Teachers, administrators, students and parents
Effective management of students and staffs records
Meet diverse assessment needs of the school
Impeccable automation of academic and administrative functions
Integration key functions of finance, payroll and fee collection
Grade book to track students' progress and performance
Facility to intimate notices, events, holidays, etc., easily and quickly
