Master Software Group

UAIMS ^©

UNIVERSITY ADMINISTRATION & INFORMATION MANAGEMENT SYSTEM

U-AIMS^© – University Administration & Information Management System provides a total on line solution for Universities/ Deemed universities / Professional colleges campus administration. This is fully integrated multi-user system with 100% protection against unauthorized access.

	Academic		Finance
	Establishment		Stores
	Hostels		Administration
	Personnel Requirement (MIS)		Website
	TLE - Interactive Teaching & Learning		Training & Placement
	Alumni		Library
	Health

ACADEMIC

	Web base admission process for UG & PG courses
	Admitted student record creation
	Student Fees Collection
	Scholarship & stipend
	Student Reports & Certificate
	Departmental Time Table
	Student Course Registration process- Teacher evaluation pre registration, enrollment by faculty.
	Academic Calendar

Examinations, Evaluation & Results

	Pre examination work
	Grading criteria / Passing scheme definition-relative & absolute
	Marks & attendance entry by faculty
	Finalization of Marks by class committee
	Result preparation- Grade, SGPA & CGPA calculation
	Grade cards / Mark Sheet, Tabulation register, Gazette, Transcript
	Consolidated result statement
	Provisional Degree Certificate & Degree
	MIS Reports- according to semester, subject, sex, grade….

FINANCE

This modules computerizes any number of schemes and cashbooks for any number of financial years.

	Budget
	Master creation - Cash book, Ledger heads, Final account main & sub heads
	On line or Off line Receipt, Payment & JV voucher entries
	Stores, salary, hostel & fees entries direct transfer to finance module
	Bank Reconciliation
	Testing & Consultancy
	Imprest Accounting
	Appropriation & Cheque printing
	Medical reimbursement, TA / DA bills
	Final Accounts – Trial balance, Balance sheet, Receipt & Payment, income & Expenditure statement
	Printing of Cash / Bank / JV & Day book, Ledgers
	Bill passing vouchers & JV
	Project management

ESTABLISHEMENT

	Service Book record maintenance
	Digital image of personal file
	Leave Management
	Monthly pay bill of all employees & Pensioners & generation of allied reports
	Supplementary bills
	Arrears
	Income Tax calculation –Form 16 & 24Q
	GPF/CPF Management System
	Loans Management & interested calculation
	Pension

STORES

	Purchase Process – Requisition, Quotations/ Tender process; Comparative statement; Negotiations & purchase/ work Orders preparation
	Receipt of goods
	Pass-Order preparation
	Issue of material/ Items to sections/ departments
	Invoice entry transfer to accounts
	Penalty management
	EMD management-Refunding / Canceling
	Closing/ Re-opening of the purchase record
	Part-payment management

HOSTELS

	Hostel admissions & fees collection
	Room allotment & Room change
	Hostel admission cancellation & Refund of fees
	Mess management
	End semester students dues / refund
	Hostel Reports & Certificates
	Hostel Account, stores, Staff

ADMINISTRATION

	Meeting management
	Legal matters
	Notices & Circulars
	Documents storage & retrieval
	Inward & Outward
	Vehicles
	Guest house
	Quarters

PERSONAL REQUIREMENTS (MIS)

	Various Users of U-AIMS such as Vice chancellor / Director, various Deans, Wardens & Chief warden, Registrar & other Officers, faculty & staff, students can access following information depending upon their privileges.
	Student academic performance & other details.
	Accounts & Funds monitoring.
	Establishment – Pay slips, Annual reports, GPF, Form 16, Service book & Leave records.
	Stores – status of Indent
	Curriculum / syllabi
	Academic Calendar & Time Table
	Hostel – Inmates details
	Maintenance compliant booking

WEBSITE

	Administration, Infrastructure, Courses, Admission procedure
	Departments
	People - faculty, Officers & staff, students & alumni
	Central facility - Library, Computer Center, Health unit, Hostel Sports Bank & post office, Canteen........
	Achievements, Awards, International collaborations, Endowments, Donations.
	Events - Students event, Conference, Seminars, Sports meet, Convocation, Cultural activities
	Photo Gallery
	Examination Time table & result
	Training & Placement
	R & D
	News room, Tenders, & Forums
	Contact us, Administrator, Feed back.

INTERACTIVE TEACHING & LEARNING

This creates a totally on line browser based learning environment for faculty & student. Following Facilities are provided.

	Uploading of assignments, study material, technical papers, reports etc (any format) by faculty.
	On line submission of assignments by students
	Announcement facility for faculty
	Online test & evaluation
	Online lesson plan
	Subject wise roll list
	Subject wise discussion forum, Digital library, syllabus, work bin, chatting, FAQ etc

TRAINING & PLACEMENT

	Generation of Resume
	Company Profile cration
	Company invitation & interview schedules
	Student resume search tool
	Interview & selection by company
	Confirmation by student
	History of campus placement & training

ALUMNI

	Automatic registration of pass out students
	Report of alumni entrepreneurs / employers
	Report of alumni employees with geographical location
	Multiple alumni chapters
	Alumni Events
	Photo album
	News Room

LIBRARY

The major modules of Library software are

	Budgeting
	Report of alumni entrepreneurs / employers
	Acquisition & Accessioning
	Circulation
	Serial Control
	OPAC- On Line Public Access Catalogue
	Book Bank & Inter Library Loan
	Stock verification
	MIS reports + Graphical presentation
	Barcode, Multilingual (free Devnagari)

HEALTH

	Daily Outdoor Patient Management for multiple doctors
	Pathology & X-Ray Unit
	Medicine Stores & counters
	Advances (Imprest)
	Referring patient to other Hospitals
	Medical bill reimbursement
	Medical Certificates
	Patient / Family Health file
	MIS Reports
	High Risk patients monitoring
	Regular checkup reminders
	Passing on latest health info to patients

TECHNOLOGY

	Windows 2003 Server
	Database Server – Oracle 10 G SE1
	VB, ASP.NET

	Developed by Company establishment since 1995 & dedicated to Education domain only.
	U-AIMS© provides secured, accurate & timely information to Users at all levels for better decision making.
	U-AIMS© improves the overall efficiency of various users & hence improves the performance of the organization as a whole.
	U-AIMS© eliminates duplication of work & hence reduces overall cost & enables better utilization of resources.
	A well designed, time tested, accurate & easy to use MIS.
	24x7 on site technical supports.
	Best security, backup & recovery features.
	Supports smart card / bio-matrix / bar code etc.
	Onsite customization & extensive user / Technical staff training.
	Continues improvement in U-AIMS© by R& D team.
	Extra requirements can be developed & integrated in U-AIMS©

	A fully integrated system. Avoides total duplication of the work. Optional Smart Card / Bio-matrix based security
	Encrypted password for User login.
	Optional IP address authentication for User login.
	TCP / IP protocol for data transfer.
	Password procted database
	Facility to give access to limited options of a module to various User
	Automatic monitoring & Log file creation of all User's transactions by Central software.
	Backup through disk mirroring, Backup server & backup on other machines & CD