Why Online Fee Collection Management Software Is A Must For Educational Institutions

Updated On | 23, December 2020

“In digital age, we have an opportunity to transform lives of people in ways that was hard to imagine a couple of decades ago”: Narendra Modi

With the rapid technological advancements & introduction of the New Education Policy 2020 that possesses great implementation benefits, its high time educational institutions, following the traditional teaching-learning pattern also take a step forward and embrace edTech like education ERP especially for fee management.

To be honest, the reason why I am emphasizing on fees management is the ongoing scenario. These days’ educational institutes are struggling a lot in terms of collecting & managing fees.

The same thing goes for the parents; they are facing hassles with the typical manual fee payment procedure. Owing to the “new normal” culture, it’s risky to stand in crowded long queues for hours.

Be it a student or parent, everyone is busy with their work, and can’t move out breaking the “social distancing” rule – these are the main reasons why the online fee collection ERP software has become the need of the hour.

Top 6 reasons why every educational institution must invest in online fee management software-

#1: Digital Student Account Management

It has been observed that the manual fee process is quite hectic and consumes a lot of time.

The staff members handling the school fees department have to be extra careful to avoid errors.

Managing the fee record of various students according to their departments and classes can be frustrating and daunting. However, with accounting software for educational institutions or simply fee accounting software, the staff members can easily create digital profiles for students by adding contact details remotely from anywhere just by login their portal and track their fee record.

#2: Automatic Fee Calculation for Various Fields

Taking into consideration all the crucial factors such as education scholarships, e-learning classes, hostel fees, discounts, extra-curricular activities fees, library fees, and much more, the online fee management system calculates fees for every student with high precision.

Moreover, the staff members can filter out department-wise data & generate accurate & insightful reports that depict the exact count of the amount of fees collected for various departments.

#3: Completely Secured Transactions

Owing to the rising fraudulent online activities, most of the parents raise eyebrows when it comes to ‘Online Fee Payment’.

Are you one of them?

Well, the reasons to panic vanish with the deployment of a cloud-enabled fee automation system with role-based access! Such cloud hosted fee collection software systems are highly secured in nature. The cloud technology follows a multiple layered encryption pattern during any kind of online transaction, making it safe to use.

Also, the payment gateways are quite robust & tested to process safe online fees payment and collection procedures.

100% Secure ERP for Online Fees Management!

#4: 24*7 Support From The Fee Payment ERP Vendor

Unlike other student fees management software systems, cloud education ERP provides a 24*7 support to educational institutions. As an educator, you don’t need to wait for the experts to come to the institute.

You can contact the ERP vendor at any time for asking assistance directly as the software operates via the internet.

#5: Quick Payments & Auto-Generated Receipts

The secure payment gateway in the online fees management software allows parents to pay their children fees with mere clicks. Also, the school software generates and sends automated e-receipts to them on the completion of successful payments.

No more hassles of standing in crowded queues for fee payments!

#6: Time-to-Time SMS/Email Reminders

Often busy parents forget about the last date of fee payment and have to pay a penalty for submitting late fees.

Since the culture of remote working is being adopted by various organizations & schools are conducting online classes these days, such instances have increased tremendously! Both the parents & students are busy doing something on their laptops.

To avoid such instances, the real-time fee collection system sends emails or SMS reminders on the registered mobile number of parents and students. They can pay the online school fees on time without losing track of their time & have a sense of satisfaction with the e-receipts and 100% secured payment options.

To Sum Up

Right from maintaining student records, fee calculation, auto-generated receipts, SMS/email reminders to secured transactions, the online fee management system can prove to be a game-changer for your institute. However, don’t go for the “free online fee collection software” as they can seriously damage your institutions’ reputation!

I know there are several fee management apps available in the market that costs nothing, but your data security and privacy may go at stake with such apps! Remember that - there ain't no such thing as a free lunch!

However, as an educator, if you are looking for efficient and cost-effective school ERP with fees management software, you can opt for ‘Feepayr’.

‘FeePayr’ is one of the leading fees management software with the lowest transaction rate that can automate the fee payment and collection procedure and save 80% of the staff member’s time.

Balram Korde,

VP Sales and Marketing