RF-LIB-MAN Modules: Library Automation Software
ACQUISITION & CATALOGUING
The cloud-based automation library software helps in the Acquisition & Cataloguing of books in multiple formats. It organizes the books, journals, and other digital resources collection, and enables the users to access them quickly & efficiently.
- Book requisition
- Procurement: Vendor quotes, comparative statement, supply chain order & follow-up
- Invoicing & accessioning
- Payment requisitions
- Book binding
- Withdrawal/write off books
- Loss of books/missing/display
- Stock verification - manual, barcode/QR code enabled, RFID enabled
- Budget utilization analysis
- Book indexing
- Dissertation/belonging type entry
- Department-wise transfer of books
- Accession register
- AACR2 catalogue according to -subject, author, title
- Documents purchase analysis
- Bar code, QR code & spine labels
- Invoice/bill register
- Circulation of reference books
- New arrivals
- Selected field reports
- Vendor/publisher mailing list
The Library Circulation Module enables the librarian to perform all the activities related to book lending such as book issue & return with few clicks.
- BT/ID/Smart ID card printing
- Biometric for borrower identification
- Document circulation - issue, return & renewals
- Reference book issue return
- Due date reminder via SMS & email
- Clearance notices
- Book bank for students
- Fine management
- BT & document utilization history
- Circulation register
- Documents utilization analysis
- Email, SMS, notices to the borrower
- Claim report late fee reports
- Issue book reports
OPAC - ONLINE PUBLIC ACCESS CATALOGUE
Online Public Access Catalog or OPAC is a digital database of various books & other reading materials that may belong to globally located libraries. It simplifies the search of users by enabling them to enter fields like - Title, Keywords, Author's Name with remote access for searching any document.
Information about documents can be searched using the powerful search engine of LIB-Man Library Automation Software according to:
- Accession Number
- ISBN Number
- Publication Year/Place
- Word in a title
- Translated books
- Dissertation/thesis search
- Claims/Reservation of books
- Belonging and Keyword multilingual search
- Utilization of documents, most utilized documents, least utilized documents
- Budget analysis
- Claims analysis
- Lost/missing/withdrawal analysis
- Yearly statistical graphical reports
- Year-wise purchase
- Title-wise copy in the department
- Yearly departmental investment
- Summary of documents - in the bindery, present, issued, lost & written-off
- Various statistical/graphical MIS reports
Serial control streamlines library processes right from book placement to receipt generation & minimizes data entry work to a great extent.
- New/renewal of subscription order
- Reminders for non-receipts
- Binding of serials & accessioning
- Serial OPAC
- Daily newspaper entry
- Serial indexing & serial OPAC
- Bound volume creation
- Journal issue & return
- Binder orders
- Serial accession register
- Current arrivals
- Budget analysis
- Expected periodicals
- Bound volume record
- Monthly bill of newspapers
Key Features of Library Automation Software
1 Standard Data Import/Export
The software offers 100% assurance for import/export of other library software data. It has a MARC standard data import/export feature. The staff can easily generate reports in different formats- Excel, Word, Text, PDF, etc. Create and manage a database of different books in paper, e-book, or audio formats. And each book in the database will feature genre, author, year of publishing, and ISBN.
2Fetch Books Easily
Book data fetching from Google API and ISBN site saves enormous time. Generate reports which are integrated with business intelligence tools such as Power BI dashboards. The software is equipped with all library latest standards including library congress standards, MARC-21, and AACR2. Patron facing tools have useful features of display, reservation of books, and notifications to find books.
3 Software Support
Supports all latest technologies such as smartphone, cloud, email, tablets, SMS, e-books, QR code, bar code, UHF RFID, multilingual unicode, and payment gateway. In addition, manual documentation and best onsite training & service support is provided. The installed system should be supported by the web.
4Book Resource Management
Librarians find it difficult to physically locate the books when demanded by many students. The library automation software enables the librarian to search the records, retrieve the books as per the author and book name, issue the book within minutes, deposit the books in order, and track the history.
5 Digital Library Management System
The software deals with every functionality of the library. It is appropriate for little to huge libraries, namely schools, universities, colleges, corporate houses, restorative libraries, lawful libraries, beneficent trust, and others. The software can oversee DVDs, CDs, drawing, etc. Usage of barcodes facilitates the regular undertakings of libraries.
6Penalties & Library Cards
An automated circulation system has replaced the growing need for library cards or issuing borrowers. The faculty can generate and print bar-coded identity cards for each member. If the book is deposited after the deadline, penalties and late fees are automatically generated and sent to students who fail to return the library books on time.
Key Benefits of Library Automation Software
Easy Access to Books
Quick Issuing of Books
Keeps a Track of all the Books & Documents
Online Access Catalogs of Public Libraries
Saves Time During Exams
Reduces Operational Cost
Automated Library Cataloging and Issuing
Lowers Additional Burden on Staff
Requires Fewer Librarians
Paperless Approach Lowers Costs
Safe Data Storage
Cloud Database with Safe Storage
Automatic and Constant Backup of Records
Role-Based Access for Stakeholders
Encrypted Storage of Records
UHF RFID library management system
UHF RFID based Library Management System comprises RFID-enabled modules such as shelf management, self check-in/check-out, books tagging, etc that automates the day-to-day functions of the library enabling librarians to perform book issuing, re-issuing, and returning of books efficiently.
RFID means Radio Frequency Identification. RFID technology integrated library software provides wireless identification of people, books, or assets. RFID Tag is made up of an integrated antenna and memory. In the Library, an RFID tag is attached to each book and accession number of the book is stored in tag memory.
An RFID Reader reads this accession number and sends it to library automation software.
UHF - Ultra High Frequency Technology is the most advanced technology with a very high read range of 1-3 meters as compared to old HF and LF – technologies where read range is a few Centimeters. UHF is a low cost, high multi-read, highly accurate with minimum misread. Therefore, UHF RFID technology is preferred by us.
Tagging of Books:
RFID Tag is pasted on the inner side of the front cover page of the book & full page. Sticker is attached to it to hide it from patrons and tagging is done using an RFID reader. Tagging means writing RFID tag EPC code to library management software & writing accession number to tag memory. With this now the book is ready for all RFID operations. Patrons are issued RFID ID cards.
Self check KIOSK:
Self check KIOSK module of the library software offers the facility of self- automated issue – return (check-in/out) of books to patrons.
Self Issue: Patron shows his RFID card to the reader in Kiosk for automatic login. After that, he/she puts books to be issued on the RFID reader for the issue. Books are issued to patrons. RFID tag status becomes – “Quit” & patrons can take away the books through the security system at the library exit gate without any theft alarm.
Self Return: For the self-return of books, the student just keeps the books on the reader of Kiosk & the books are returned and the patron loan is canceled.
While the issue or the return receipt is printed and SMS is sent to patrons.
The shelf management system consists of a mobile RFID reader integrated with library management software. This facilitates almost instant searching of the desired book in the library & quicker library books verification (stock verification) without a line of sight. The long read range of 3 meters makes stock verification & book searching an easy task.
For stock verification, press the scan button of the reader & move the reader across the shelves. Reader -gathers all the unique accession no. of books in the physical range of 1 meter.
The collected accession numbers are transferred to the Library Management System & a stock verification report is generated. It verifies 100,000 books per day.
Searching for a book: Enter the accession number to search in reader & sweep across shelves. When a book is nearby the reader, a built-in beeper sounds to alert the librarians.
Anti Theft detection:
The RFID anti-theft portals (Security system) are placed at the exit gate of the library & portal tracks books up-to 3 meters and would trigger the alarm with red flashlights when patrons pass through the gate with un-issued books. It can detect multiple items at a time. This is the most accurate library security system with a minimum false alarm.
Book Drop stations:
The patron can return books any time - 24x7 - in RFID-enabled book drop stations which are normally kept outside the institution’s library. Patron's loan is immediately canceled and SMS is sent to him/her. A book return slip is printed & a “beep” sound comes out with a green light that glows on returning the book.
FAQs On Library Automation Software
Library Automation Software is an ERP solution for managing a library in an automated and efficient manner. It helps to track orders made, bills paid, items owned, and patrons who have borrowed.
- Easy to access and operate.
- Increases work efficiency of the staff.
- Allows search, add, update the library materials online.
- Saves time and reduces the workload on the staff.
- Helps in reducing the library's operating cost.
- Ensure safe data storage and backup.
- Ability to search for books with names, author names, and assigned numbers
- Notify about the dates of returning the books to the users
- Gives restricted access to the library members and staff
- Facilitates smooth communication