Challenges Faced by Higher Ed Institutions During Accreditation Process

As per GOI norms, Higher Education Institutions are required to go for various statutory accreditation such as NAAC, NBA & are also required to submit accurate & detailed Institutional data to national ranking agencies like NIRF / AISHE of the last several years. During the process the higher ed institutions face the following challenges:

  • Repetitive Administrative Work
  • Organization of Reports in Various Formats
  • Maintaining Chronological Order & Date Formats
  • Data Privacy & Vulnerability
  • Maintaining Supporting Documents
  • Monitoring Entries of Information
Accreditation Data Management System

Accreditation Data Management System


MasterSoft’s Cloud based Accreditation Data Management System offers a comprehensive System for assembling, managing & compiling data of all activities of all the activities of the Higher Educational Campuses & generate required reports in desired formats for accrediatation agencies. Institutions can submit the data accurately & quickly without errors to various agencies. MasterSoft provides Multiple logins so that Users can enter & Update relevant data In-House and upload necessary proofs in the system accurately. This Software is designed for any type of Institution such as State/ Central / deemed Universities - Autonomous colleges - Affiliated colleges – Engineering Colleges. It also provides many graphical tools to coordinators for easy & effective monitoring of the progress of Data entry work in the Software.

Accreditation Data Entry Points


The following data will be recorded in the Accreditation System under various major heads.

Academic details

Institutional & Affiliated College details including the - Program & Category wise student & staff sanctioned strength, Program & Courses such as CBCS / Elective courses, Result of final year students, Curriculum Design, Implementation & Enrichment.

Cloud adaptability

Information of each student such as - Name, Enrolment No., Course details, Caste Category, Gender, Medium, State, Country, Mobile no., Adhar no., Fees type & Scholarship (Govt./ Pvt.), Disability.

Faculty & Staff – Profile & Research

  • Basic details : Name, Designation, PAN & Adhar details, type, Date of joining & leaving, Email & mobile, previous experience, Caste Category, appointment type, Department, Promotions, Attach necessary documents
  • PH. D. & PH. D. supervised information
  • Grants for Research Projects
  • Awards Received – Government, International & Private
  • Membership in various Academic bodies of University / Board
  • Books / Research paper published
  • Workshops / conferences attended & paper presentation
  • Incentives received from Institute against Govt. / international recognition / awards

Infrastructure & Learning Resources

  • ICT enabled classrooms & equipments
  • Facilities for sports & cultural activities
  • Library automation & utilization
  • IT Infrastructure
  • Maintenance of Campus Infrastructure

Campus Extension Activities

  • Value-added Certifications & programs
  • Capability enhancement & holistic programs
  • Special Programs for helping students
  • Student’s grievances Readdressal
  • Competitive exams & career counseling
Faculty-Staff & Others
  • Awards & recognitions for extension activities
  • Collaboration/MOU with Industries
  • Sports and cultural activities
  • Training Programs for faculty & staff
  • Initiatives for local community


  • Grants from various Government/ Pvt. Bodies
  • Infrastructure improvement budget
  • Library books budget
  • Physical & academic facilities budget
  • Budget for R & D

Management & Governance

  • Vision and mission & core values
  • e-governance in Administration
  • Financial Assistance to Faculty for research & training
  • Financial Audits
  • teaching learning reforms

Feedback system

  • Feedback process of the Institution
  • Students & Teachers Feedback for improvement
  • Feedback by the student about Teaching
  • Continuous Internal Evaluation & Assessment
  • Improvements in Teaching-Learning


  • Alumni database
  • Alumni Forums
  • Financial Contribution of Alumni / Association
  • Lectures delivered by Alumni
  • Alumni Association/Chapters meetings held

OBE – Outcome-Based Education

  • Define Vision, Mission & PEO
  • Defining & mapping PO, CO, PSO
  • Define Exam Assessment pattern & Scheme
  • Exam registration of students
  • Attainment Calculation & reports

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Benefits of Accreditation Data Management Software


Direct Data Fetching Integrated with MasterSoft ERP

Data covering all the life cycles - Student, faculty & Administration, available in MasterSoft ERP directly gets transferred to the Accreditation Data Management System.

Auto-generation of Reports in Desired Format

Generates highly accurate & ready to upload reports in desired format as per respective accreditation body requirements along with necessary Excel, PDFs & Links.

Data in Chronological Order & Date Format

Preserves & maintains legacy data & reports in chronological order or date-stamped with provision for back dated entries.

Role-Based Access for Data Privacy

Role-based access to stakeholders, with no direct access to the institutional data layer including the crucial legacy data of the institution to ensure complete privacy.

Maintenance of Supporting Documents

All the institutional data & supporting documents are stored on highly secured cloud servers with the provision of multiple data backups.

System Reports & Analytics

Provides actionable insights via analytics dashboard to gauge the assessment cycle & gives a heads up to coordinators regarding complete data entries & audit log.


FAQs on Accreditation Data Management System


The accreditation data management software is an advanced edTech tool to compile and manage data & supporting documents required for successfully getting accredited by reputed accreditation agencies.

Accreditation is important to the reputation of higher education institutions among students and employers. Accreditation management software accelerates and simplifies all criteria necessary for accreditation, making it easier and faster to qualify for accreditation.

The accreditation data management system can help institutions manage the given activities and simplify their journey to accreditation.

  • Data fetching from ERP software
  • Auto-generated 100% accurate compliance reports
  • Data management in chronological order
  • Mianatinence of supporting documents & evidence for accreditation
  • AI-powered analytics for better insights

Accreditation is like a hallmark of quality education in educational institutions. It reflects the highest quality education & work processes of HEIs. Therefore, every HEI must try to get accredited by a recognized accreditation entity.

Here are the steps to implement a learning management system (LMS) successfully-

  • Helps institutions improve their educational practices
  • Develops a sense of trust amongst students & parents
  • Helps employers to choose good students/candidates