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Challenges Faced by Higher Ed Institutions During Accreditation Process

As per GOI norms, Higher Education Institutions are required to go for various statutory accreditation such as NAAC, NBA & are also required to submit accurate & detailed Institutional data to national ranking agencies like NIRF / AISHE of the last several years. During the process the higher ed institutions face the following challenges:

  • Repetitive Administrative Work
  • Organization of Reports in Various Formats
  • Maintaining Chronological Order & Date Formats
  • Data Privacy & Vulnerability
  • Maintaining Supporting Documents
  • Monitoring Entries of Information
Accreditation Data Management System

Accreditation Data Management System


MasterSoft’s Cloud based Accreditation Data Management System offers a comprehensive System for assembling, managing & compiling data of all activities of all the activities of the Higher Educational Campuses & generate required reports in desired formats for NAAC / NBA & other agencies. Institutions can submit the data accurately & quickly without errors to various agencies. MasterSoft provides Multiple logins so that Users can enter & Update relevent data In-House and upload nessecery proofs in the system accurataly. This Software is designed for any type of Institution such as State/ Central / deemed Universities - Autonomous colleges - Affiliated colleges – Engineering Colleges. It also provides many graphical tools to coordinators for easy & effective monitoring of progress of Data entry work in the Software.

Accreditation Data Entry Points


The following data will be recorded in the Accreditation System under various major heads.

Academic details

Institutional & Affiliated College details including the - Program & Category wise student & staff sanctioned strength, Program & Courses such as CBCS / Elective courses, Result of final year students, Curriculum Design, Implementation & Enrichment.

Cloud adaptability

Information of each student such as - Name, Enrolment No., Course details, Caste Category, Gender, Medium, State, Country, Mobile no., Adhar no., Fees type & Scholarship (Govt./ Pvt.), Disability.

Faculty & Staff – Profile & Research

  • Basic details : Name, Designation, PAN & Adhar details, type, Date of joining & leaving, Email & mobile, previous experience, Caste Category, appointment type, Department, Promotions, Attach necessary documents
  • PH. D. & PH. D. supervised information
  • Grants for Research Projects
  • Awards Received – Government, International & Private
  • Membership in various Academic bodies of University / Board
  • Books / Research paper published
  • Workshops / conferences attended & paper presentation
  • Incentives received from Institute against Govt. / international recognition / awards

Infrastructure & Learning Resources

  • ICT enabled classrooms & equipments
  • Facilities for sports & cultural activities
  • Library automation & utilization
  • IT Infrastructure
  • Maintenance of Campus Infrastructure

Campus Extension Activities

  • Value added Certifications & programs
  • Capability enhancement & holistic programs
  • Special Programs for helping students
  • Student’s grievances Readdressal
  • Competitive exams & career counseling
Faculty-Staff & Others
  • Awards & recognitions for extension activities
  • Collaboration/MOU with Industries
  • Sports and cultural activities
  • Training Programs for faculty & staff
  • Initiatives for local community


  • Grants from various Government/ Pvt. Bodies
  • Infrastructure improvement budget
  • Library books budget
  • Physical & academic facilities budget
  • Budget for R & D

Management & Governance

  • Vision and mission & core values
  • e-governance in Administration
  • Financial Assistance to Faculty for research & training
  • Financial Audits & IQAC initiatives
  • teaching learning reforms

Feedback system

  • Feedback process of the Institution
  • Students & Teachers Feedback for improvement
  • Feedback by student about Teaching
  • Continuous Internal Evaluation & Assessment
  • Improvements in Teaching-Learning


  • Alumni database
  • Alumni Forums
  • Financial Contribution of Alumni / Association
  • Lectures delivered by Alumni
  • Alumni Association/Chapters meetings held

OBE – Outcome Based Education

  • Define Vision, Mission & PEO
  • Defining & mapping PO, CO, PSO
  • Define Exam Assessment pattern & Scheme
  • Exam registration of students
  • Attainment Calculation & reports

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Benefits of Accreditation Data Management Software


Direct Data Fetching Integrated with MasterSoft ERP

Data covering all the life cycles - Student, faculty & Administration, available in MasterSoft ERP directly gets transferred to the Accreditation Data Management System.

Auto-generation of Reports in Desired Format

Generates highly accurate & ready to upload reports in desired format as per respective accreditation body requirements along with necessary Excel, PDFs & Links.

Data in Chronological Order & Date Format

Preserves & maintains legacy data & reports in chronological order or date-stamped with provision for back dated entries.

Role-Based Access for Data Privacy

Role-based access to stakeholders, with no direct access to the institutional data layer including the crucial legacy data of the institution to ensure complete privacy.

Maintenance of Supporting Documents

All the institutional data & supporting documents are stored on highly secured cloud servers with the provision of multiple-data backups.

System Reports & Analytics

Provides actionable insights via analytics dashboard to gauge the assessment cycle & gives a heads up to co-ordinators regarding complete data entries & audit log.