Payroll Management System Software

HR & Payroll Management System Software

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In an educational organization, the accounts department performs various activities such as payroll processing, maintaining salary details of every employee, keeping track of deduction, and installment details, etc. Whereas, the establishment section maintains a record of employee's all basic information like personal details (name, address, birth date, etc), service date details (joining date, increment date, etc.), bank details, pay scale, basic, and grade pay, etc.

Accounts and establishment departments work together to calculate leave and leave without pay (LWP) of all employees, and then process the salary. It takes effort, time, and resources to carry out the entire procedure on a monthly basis. HR Payroll Management Software is a highly beneficial solution for organizations or educational institutions struggling with such problems.

What Is Payroll Management System?

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Payroll Management System

A payroll management system is a software that is used to manage all your employee's financial records in a simple and automated fashion. This payroll management system manages employee's salaries, deductions, other conveyance, net pay, bonuses and generation of pay-slips, etc.

MasterSoft HR & Payroll Management Software eases the hassles of managing vast amounts of data by making the employee or faculty management & payroll processing easier. This human resource management software streamlines all the payroll-related operations and enables the administrator to pay on-time & accurate amounts of salary to all the employees working in the educational institution.

It can be further integrated with the Faculty Management System for conducting online staff recruitment procedures. School administrators can manage vacancies, post jobs, filter out eligible candidates as per their merit & eligibility parameters and hire the best one to boost the educational offerings & services. With an inbuilt BI & AI-powered analytics dashboard, the performance of each staff member can be tracked & monitored on a continuous basis- daily/weekly/monthly/yearly. These performance records can prove to be a “fair judgement metrics” during appraisals. All-in-all, it is a comprehensive, tested, and reliable solution for managing faculty & staff and meeting the requirements of the HR department in educational institutions especially the ones running Multi-Academy Trusts (MATs).

How Does HR & Payroll Software Works?

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With MasterSoft's AI-powered applicant tracking system (ATS), also known as recruiting software designed for high-performing SMBs and startups, you can automate your talent acquisition process like a pro. Create strong talent pipelines and keep track of every applicant during the hiring process.

Admission Management

Pre-Payroll

Getting along with other departments and payroll is frequently a crucial component of the payroll process. Ensuring policies are well-defined and signed off by the company’s management for the establishment of payroll processing.

Student Records Management

Actual Payroll

The input of data into the payroll system to carry out the actual processing occurs at this stage in the payroll process. After correcting for applicable taxes and deductions, it produces net pay.

Attendance Management

Post Payroll

All required deductions, such as the Employee Provident Fund (EPF), Tax Deduction at Source (TDS), and Employee State Insurance (ESI), are made at the time of processing.They are then sent to the appropriate government agencies.

Features Of HR & Payroll Management System

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1 Simple to Process

Simplifies the tasks with little input necessary to obtain the data needed to calculate wages, identify taxes, and pay taxes to the government. It also provides financial records that include bonuses, deductions, and net pay.

2 Performance Administration

The tracking of employees' performance is done via tha performance management. It is fully tailored to the needs and requirements of each employee and increases productivity greatly from the employee performance assessment.

3Accuracy

Payroll processing errors are minimized with the use of HR management systems. To obtain more precise statistics, the payroll procedure is used. Pertinent and trustworthy payroll data helps minimize inefficiency.

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Benefits Of HR & Payroll Management System

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Holistic Approach

Record Each Action An Employee Takes

Business-Grade Solution

Built-In Reporting And Dashboard

Integrated System

Automation Of Payroll-Related Activities

Enhanced Data Security

Quicker Salary Calculation & Payments

Value for Money

With Little To No Implementation Costs

A Cost-Effective, Full-Featured HR System

24/7 System-Driven Assistance

Reports Generated

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  • Salary Bill Register
  • Payslip and Salary certificate
  • Schedules of GPF, PT, Income Tax
  • LIC list with Policy details
  • Monthly Installment Report
  • Abstract of Salary
  • Bank Statement
  • Supplementary Bill Register
  • PF Ledger
  • PF Loan Sanction Statement
  • PF Broadsheet
  • PF Final settlement report
  • Annual Report for all & individual Employee
  • Form 16 and Form 24Q
  • Declaration Form
  • Selected Single head or Multiple head List
  • Employee Id card
  • Selected field of employee

FAQ’s on HR and Payroll Management System

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A payroll management system is software used to track and manage the pay wages of employees or staff of the office. It is also used to maintain their financial records and fulfill their responsibilities towards government agencies.

For educational institutes, a payroll management system is used to automate & manage all the payroll-related activities for faculty & staff members of an institution. Right from managing staff’s salary, deductions, pay-slip generation to loans - the payroll management system takes care of everything.

You need to follow the given steps for ensuring the successful implementation of a payroll management system in your institution.

  • Search for a reputed & trusted ERP vendor
  • Discuss your expectations & requirements for the payroll and HR system 
  • The payroll system must be configurable to accommodate your needs
  • Arrange a demo of the payroll software & train your staff members
  • Go live with the payroll system 

The following list depicts the essential features of the payroll management system.

  • Automated payroll-related activities management
  • Automated attendance calculation & deductions
  • Auto salary calculation & pay-slip generation
  • Tax calculation & filing of returns
  • Automated accounting
  • Accurate MIS reports generation

The key functions of the payroll management system include the following-

  • Compensation structuring
  • Defining leaves & deductions
  • Salary calculation & processing
  • Managing payroll taxes
  • Filing of returns
  • Pay-slips & reports generation

The payroll management software must be cost-effective yet must cover all the key features required for the successful calculation of payroll. It should be configurable so that you can define deductions, leave, and other rules for auto-calculation of payroll. Most importantly, the payroll management system must have greater security to keep your staff’s data safe.

The following list depicts the best benefits of a payroll management system.-

  • Automation of payroll-related activities
  • Error-free calculations
  • Cost-effective & time-saving tool
  • Complete data security
  • Salary calculation
  • Pay-slip generation