Leave Management System Software

What is Leave Management System Software

Leave Management System Software

Leave is a provision to stay away from work for genuine reasons with prior approval of the authorities. It may or be granted for a casual purpose, planned activity, on medical grounds, or in extraordinary conditions. Leave cannot be claimed as a matter of right. Accordingly, leave rules and norms have been categorized under various heads. Vacation and leave are governed by a set of rules and norms as laid down by the Government of India. Managing leaves of the faculty & staff for the entire year is a tedious process. Efficient leave management software is thus required to simplify the process.

Leave Management System (LMS) is designed to help the organization to set up employee leave policy & manage their leaves seamlessly. This software enables configuring all types of leaves, including paid leaves, leaves without pay, sick leaves, casual leaves, medical leaves, and much more. In addition to this, the software also helps an employee to check the status of leave, daily attendance record, and can also apply for leave.

The leave management system is software that streamlines employee requests for time off. Leave requests can be tracked, approved, or denied easily with an automated leave management system.

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Attendance & Leave Reports


MasterSoft’s leave management system helps educators to generate attendance & leave reports such as-

  • Leave details
  • Holiday report
  • Leave application
  • Leave status of staff
  • Biometric attendance report
  • Consolidated attendance report
  • Monthly attendance muster report
  • Final salary/payable days report
  • Leave allotment & balance report
  • Leave summary – daily/monthly/yearly
  • Late-early-thumb problem report
  • Yearly leave position report
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Importance Of Leave Management System


Reduced Absenteeism

  • Auto-Update Leave Balance
  • Leaves Tracking
  • Up-To-Date Data And Information

Boosts Transparency

  • Provides Data Visibility In Real-Time.
  • Reflects The Principles Of Your Organisation
  • All-In-One-Dashboard

Reduced Paperwork

  • Reduction of Repetitive Tasks
  • Seamless Integrated Software
  • Eliminates Paperwork

Suitable Planning

  • Enhances Interaction
  • Flexible Approval Process
  • Summary Reporting

Challenges Vs Solutions


Challenges In Leave Management System

  • Keeping track of every employee’s leaves count
  • Errors caused in payroll due to leave miscount
  • Conveying the leave and Holiday policy to employees
  • Confusion about whether to plan vacations
  • Gaining comfort and trust of faculty with comfortable leave policies

Solutions offered by MasterSoft’s LMS

  • Providing Data Visibility In Real-Time
  • Zero Errors with Auto-Update Leave Balance
  • Improving communication for taking leave
  • The system does suitable Planning
  • Flexible Approval Process
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Features Of Leave Management System


1 Leave Application & Approval

Leave management system, allows defining & configuring the rules for various types of leaves like casual leave, earned leave, compensatory leave, medical leave, service base leaves like study leave, maternity leaves & paternity leave, etc.

2 Biometric Attendance

MasterSoft provides a biometric machine - like ESSL, nit-gen link with a database for biometric integration & start the downloading of punches automatically. Daily attendance of employees is available at their login.

3 Fines & Calculation

College can define punishment configuration like late coming, early going allowed limit, else deduct the leaves from employee leave account. Admin has rights to allow or not allow the latecomers, early going & thumb not found record.

4 Powerful Analytics Dashboard

The online leave management system enables the staff members and faculty to view their balance leaves and leave application status. Also, the administrative authority can access the leave information & can keep a tab on employees’ leaves on a daily, weekly, monthly or yearly basis.

5 MIS Reports Generation

The Leave Management Software can generate all types of attendance & leave reports with 100% accuracy. Some of the major MIS reports include - MIS appointment report, designation-wise MIS report, grade-wise MIS report, post-sanction report, annual Increment report, and annual LWP report.

6Seamless Integration With ERP Modules

Our online leave management software offers seamless integration with other ERP modules such as HR Management software, payroll software, etc. This saves a lot of time for the administrative department and allows cross-functional working in the educational institution.

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Benefits Of Leave Management System


Real-Time Visibility of Data

Automatic Leave Tracking

Auto-Update Leave Balance


Seamless Integration

Cross-functional Reporting

Time Management

Configurable Fields

Improved Workflow

Smart Management

Removes Manual Intervention

Enhanced Organisation Authenticity

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FAQs on Leave Management Software


Leave management is important for an educational institution because a lot of effort & time gets wasted in calculating & managing the leaves of staff members manually. The leave management system helps your staff to plan their leaves and automates & standardizes the entire leave management process.

As an educator, you must look for the following features in a leave management system.

  • Powerful analytics dashboard
  • Customizable leave management system
  • Leaves & fines calculation provision
  • Configurable software that defines various leave types
  • Seamless integration with other ERP modules
  • MIS leave & attendance reports