Biometrics & RFID Attendance Management System for Educational Institutions

Minimize absenteeism & enhance punctuality of your students and staff by tracking & maintaining accurate attendance records!

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Necessity Of RF-Attendance

Parents & institute administrators are always concerned about their ward’s/student’s irregular attendance, their tendency of bunking the classes/labs and safety & whereabouts of their ward/students. The problem is increasing day-by-day. At the same time, the conventional method of taking attendance in every lecturer/lab by calling names & roll numbers or signing on paper is very time consuming, unsecured, inefficient, difficult, and monotonous for faculty. Their valuable time gets wasted in taking attendance manually. On an average, around 20-30 minutes are wasted on a daily basis. Therefore, many times proper attendance is not taken by the faculty. Also, proxy attendance is always a problem in most of the campuses.

Government & statutory bodies are also insisting educational institutions to implement a foolproof student attendance monitoring system. Further compilation of student attendance reports and communication with parents is further a tough activity for institute administration. Even if a student is missing the classes for almost 15 days, real-time communication in the existing manual attendance system without an attendance management system is a difficult task. Since institutions do not have foolproof student attendance automation & leave management systems, there is a tendency of missing the classes by students which affects their academic performance seriously. To solve all above problems & to manage the student attendance in a most efficient way, MasterSoft Group, Nagpur has designed & developed RFID technology along with biometric technology & developed an ERP product called - RF-ATTENDANCE SYSTEM.

RF Attendance software provides robust, secured and automatic attendance management in educational campuses with minimum human involvement. Its capability to uniquely identify every student by scanning & analyzing their RFID tag/thumb impression makes the attendance tracking process faster, error-free, convenient, and secured as compared to traditional paper-pen methods.

RF Attendance Tracking System automates the entire attendance management by streamlining crucial activities such as-

  • Students Registration & RFID Card Printing
  • Automatic Student Attendance Recording
  • Data Processing on Attendance Server
  • Sending Daily SMS to Parents
  • Weekly & Monthly Attendance Reports for Teachers
  • Generating MIS Attendance Reports

Usage of RFID Cards In the Campus

RFID ID cards issued to students and faculty members can be used for multiple purposes:

  • For Identification, Authentication & Attendance/Tracking at Campus Entrance Gate
  • Hostel
  • Library
  • Classroom
  • Labs
  • Computer Center
  • Examination Hall
  • Identification & Authentication at Fees Collection Counter, Library - Circulation
  • As a cash card - in Campus Co-operative Stores, Canteen, Gym, Library fine, etc
  • Leave Management and Attendance of Faculty, Officials and Non-teaching Staff

Components of RFID Student Attendance System

A complete Radio-frequency Identification- RF Attendance System comprises of following hardware:

  • RF-Attendance Software
  • RFID Readers/Portals
  • RFID ID Cards to Students
  • Computers, Networking & UPS
  • Manpower for Monitoring

The RFID Card Attendance System can be implemented in all types of educational institutions including schools, colleges, and universities to derive maximum benefits for all stakeholders – students, faculty, educators, and parents. RFID cards with unique identification information are given to students, faculty, and other staff members. The RFID readers are placed strategically across various points in the campus such as near the entrance gate, classroom door, canteen, etc. Whenever a student or staff member with an RFID card crosses nearby the RFID reader device, their clock-in/clock-out/attendance information is captured. These multiple check-points will ensure highest accuracy of information.

To process the attendance & time information, administrators need to connect these RFID readers to computers. The computer can be further connected to a student information management system (SIMS) for extracting & storing attendance data safely & sending daily attendance alerts to parents.