Six Vital Reasons to Invest In Student Information System for a Better Future

Six Vital Reasons to Invest In Student Information System for a Better Future

Updated On | 06, March 2021

Offering numerous benefits for teachers & learners in terms of the best outcomes & skills development, there’s no doubt that “EdTech” is the “future” of education!

I am sure most educators, especially the ones who are new to the world of education technology Googled questions like –

“How to use edTech?”

“What is SIS?”

“How SIS systems can help manage the student database?”

The closures of schools, colleges, and universities created a question mark on the efficacy of the traditional educational ecosystem.

Thanks to technological advancements, online teaching-learning classes, college management & all essential activities could be managed.

A recent report has stated that -

“The user base of edTech has almost doubled from 45 million to 90 million in the last year!”

This in itself proves that for a powerful educational institution’s growth and improved institutional effectiveness, the requirement of an excellent student information system is necessary. The modern SIS helps in boosting the students' success by providing in-depth & accurate information related to academic affairs in one place.

Right from the creation of the unique profile of each student on the online student information system to generating the academic performance reports, the student information system can help in looking after special needs or weak students. A modernized student information management system (SIMS) will further help in collaboration with various departments.

If you are an educator or faculty thinking to make the digital shift for better ROI and productivity of institution, here are the six vital reasons why you need to invest in the student information system for a better future…

Reason #1: Personalized Attention to Boost Student Performance

As I highlighted previously, the student information system or SIS system stores, compiles, and saves all the student-related information in a single place.

In technical terms, it stores all data at a centralized location.

From students’ personal details, online admission & fees, class, section, year to academic marks obtained in the online examinations, the student database has all the authentic information.

The ERP for higher education management enables teachers to keep a tab on the data & helps them to communicate with the students on their performance in class or their subjects. With the help of SIS, the teachers can comment or share the message through an in-built messaging system. Even the system will help the educators to see where the students are lacking by tracking their daily performance.

Reason #2: Online Fees Management for Seamless Transactions

With thousands of online admissions every year, the need for institutions to manage the student database properly and ensure seamless college admissions becomes crucial.

Unlike the conventional way of fee payment & collection, the modern student information system in educational institutions will eliminate the time-consuming paperwork formalities regarding the student fee.

With the integration of fees management solution in the web based student information system, every single aspect of fees management can be sorted & performed digitally.

Similarly, an online fees app portal with the best payment gateways & security features like role-based access & PCI compliance can also be used to make the e-transactions smooth and hassle-free.

The mismanaged and the expensive provision of fee reminders to students will now get automated with the help of the SIS technology. Such systems are also proved helpful for parents, as they will be able to pay the child's fee online.

Reason #3: 100% Secured Student Database

Stephane Nappo once quoted that –

“It takes 20 years to build a reputation and few minutes of cyber-incident to ruin it.”

And it’s quite understandable why he said so!

In the digital era, we are living in, “data” is believed to be the most vital asset of any organization.

No wonder why ensuring data security is a must!

To address all the student database security-related issues, one can invest in a cloud based SIS system.

The investment in the cloud-based student information system will provide a dedicated ERP partner to the educational institutions that will keep the database secure. The efficient SIS support team can help institutions keep the system safe, carry out proper updates and consistently work to improve the SIS.

By moving the data to the cloud-based SIS, the security of the student database will be provided off-site too. This will also help in averting any kind of security breach or hacking of the data.

Reason #4: Managing the Students’ Courses Efficiently

The utility of the ERP campus system is not limited to student data management.

An effective student management system extends support to teachers and parents as well to keep a track of the courses taught in the classes daily. Whether the students attend their class, or it is an after-class time, the students will be able to get their homework instantly.

The e-learning modules in the school or college automation software such as the learning management system will manage the provided task assignments and send them to students through a well-knit process. The regular tracking of the student’s performance in the courses will help teachers and parents to know that the child is not left behind in any of the particular years in the school.

Reason #5: Cater Different Requirements of Departments

While investing in the SIS system the administration must furnish to the needs of various departments.

Every department needs SIS for managing distinct activities like the administrative department needs it for managing the administration of the whole campus.

Similarly, teachers and students require it for providing and submission of the tasks respectively.

To ensure that faculty & students can streamline & carry out daily – administrative & non-administrative activities seamlessly, the school or college administration must invest in the user-friendly and advanced SIS system.

A user-friendly, easy-to-navigate, SIS system would make the task easier by minimizing the efforts & time!

Reason #6: Cost-Effective Investment Offering the Best Benefits

Last but not least, the cloud based SIS systems are extremely cost-effective when we compare the numerous benefits with its price!

The investment made in the modern SIS will help the institutions to get rid of the outdated software and hardware systems that call for purchasing costly equipment.

The cloud-based student information management system is an online ERP system where educational institutions don’t need any hardware installations and update the systems at frequent time intervals; they just have to pay monthly or annual subscriptions. Its interface is designed to cope with the user devices like tablets, smartphones, or laptops – making it a highly efficient productivity tool!

Key Takeaways

A beneficial shift to the SIS will help the administration department to ease out the tedious process of managing and looking after the needs of the students, staff, teachers, and parents.

An advanced SIS will support a positive work environment and no stress on the institution authorities by providing a digital platform to -

  • Analyze pain areas
  • Streamline work processes
  • Manage online admissions & fees payments
  • Create relevant & useful curriculum
  • Manage daily timetable & student attendance
  • Conduct assessments & exams
  • Map & boost students’ performances
  • Maximize institutional effectiveness & ROI

Remember that – Change is the key to conquer the digital educational landscape!

Therefore, implement an educational ERP system to make necessary changes and attain the best outcomes, efficiency, and productivity.

To book a FREE demo of one of the top student information systems in India, get in touch with my team of educational ERP professionals today!

Posted By:
Gaurav Somani

Gaurav Somani,
Head Business Development

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