Higher Education Financial Management Software

Higher Education Financial Management System Software


Financial account management system automates the accounting of multiple schemes and cash books for the end number of financial years. Finance module links fees with other modules like Stores, Hostel, Payroll and entries.

Core Accounting


Features day to day account entry and account reports. Accounting and financial management can administer the creation of cash books, ledger heads, cost centers and account heads.

1. Higher education accounting software can do the following day to day entry of :

Online Receipt Of-

  • Entries can be transferred to the Accounts module while collecting fees.
  • Payment Vouchers
  • Contra & JV voucher entries
  • Fees Collected

Transfers Between Modules Like-

  • Student Fees to Accounts module at the day’s end; the software allows one entry per student per fees head or only just one summary entry of all the fees collected in a day.
  • Payroll entries to Accounts
  • Stores’ bill transfer

2. Reports Of Financial Management System That Can Be Generated Are-

  • Cash, bank and day books
  • Ledgers and trial balance
  • Balance sheets, Receipts and Payments
  • Income and Expenditure Statement

3. Accounts Configuration-

  • Single Mode receipt / payment / Contra entry
  • Per entry narration or single narration
  • Auto generated voucher number
  • Enables SMS for every payment transaction
  • Facility to upload voucher scanned copy with every transaction
  • Auto-generates schedule number or manual numbering
  • Allows cash in hand and Bank ledger for JV Entry
  • Auto generated ledger code
  • Auto generated cheque range

Higher Education ERP Modules

Higher Education ERP Modules
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Functionalities of Financial Management System Software


Student Fees

Fees collected for academic curriculum, exams, hostels, certificate gets archived within this module of university financial management system. Student Fees’ sub-module can generate receipts, challans and reports; likewise.

Scholarship And Stipends

Based on the student type/ admission type; finance management software of higher education erp provides an additional functionality to store/edit/manage data related to scholarships and stipends. Reports are mostly needed by the management or government. The software defines stipend types and monthly bill preparations.

Budget And Bills

This sub-module defines flexible budget heads, purchases and sanction notes. It is integrated with the core accounting module for payments and cheque printing.


Feepayr is an online and in-campus fees collection portal. A secure, smartphone enabled user-friendly platform. Payments transacted by students online or in campus gets deposited directly into the University’s bank account.

Features Of Education Financial Management System


1 Fee Management

The system has the provision to set different fee structures for different category students based on the fees concession and allows online payment for the students. Also, manage discounts given to students which can be applied to specific students during payments. The software lets the institute apply discounts in the form of category discount, academic scholarship, financial assistance, etc.

2Student Accounting

Implementation of the system with the student management system gives reports about data like refunds, scholarships, payments and grants. Automated financial operations, general accounting, and other front and back office tasks for schools and colleges. Also, manage fees, transfers, expenses, and withdrawal of money from one centralized software.

3 Accounts Payable

Generates and manages invoices from the vendors and all outgoing payments. Effectively manage large volumes of financial transactions and invoices between an educational institute and its suppliers/students. The software classifies, matches, verifies information and then forwards to the accounting team, thus simplifying the accounts payable process.

4 Bank Management

Linked with the payment gateways that are associated with particular banks. Manage all the transactions such as new account entry, withdraw and deposit entry, loan entry, transaction of money for different processes, and bills. You can save transaction time and thereby improve the efficiency of the system.

5 Payroll Management

Handles large volumes of faculty member’s payments which can be integrated with the HR system for understanding their attendance and performance. Optimize and automate the overall payroll and disbursement activities and generate accurate payslips within a few clicks. Streamline time & attendance of the faculty as well as consider the leave taken and accordingly process salary.

6 Fixed Asset Management

Provision for creating modules to manage technology, infrastructure, GST, and equipment. Enable users to easily manage fixed assets with end-to-end visibility into the management process. Also, the faculty can digitize, record, and easily maintain asset details and required documents in a central document management repository, thus eliminating dependency on physical records.

Cater all the financial tasks of your institute under one system.

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Benefits Of Education Financial Management System


High Security

Role-Based Data Login

Safe Cloud Backup of Financial Data

Protection Against Cyber Fraud

Highly Encrypted Layers of Protection

Integration with Other Systems

Synced with Payment Gateways, HRMS, and SIS

Prevent Repetitive Data Entry

Accurate Payment Process

Automatic Leave Consideration During Payroll

Provision for Customization

Modify the Payroll Policies

Configurable Leave Management System

Set Payment Brackets As Per Department

Offers High Flexibility

FAQs On Education Financial Management System


In educational institutes, financial management refers to planning, directing, allocating, organizing and having control of the financial activities in the schools and colleges. The main aim of financial management is to plan the use of financial resources well in advance, in an efficient and effective way.

Ways to manage them effectively is by-

  • Cut down on unnecessary excessive spending
  • Set financial goals
  • Conduct evaluation of the spending and saving targets
  • Implementing accounting software

Financial management helps the institutes and accounting section to make well informed decisions regarding capital spending, and helps them in managing the budget according to the available financial resources.

Benefits of financial management software for colleges are-

  • It helps to reduce cost of manpower
  • Reduces workload and human errors
  • Allocates monthly budgets for various departments
  • Records all the transactions with accuracy
  • Gives Business Intelligence based reports with proper analysis
  • Helps to make decisions based on financial reports
  • Ensures data privacy and safe backup