HR And Payroll Software For Schools

HR And Payroll Software For Schools


School payroll software manages salary or income of an employee working in an organization or institute. The average ratio between student and teacher at schools is 20:1. Per 20 students there is one teacher in each school. Most schools have a yearly student enrollment ranging from 1000-1500. Thus, the employee count in schools include- strength of 65+ of teachers; other staff like the administrative department, clerks, receptionist, peons and maintenance department.

From the statistics mentioned above, we can deduce that employee strength of 75+ and more is required in every school. School HR management has to manage attendance of employee, employee data, payroll, deductions, leave, various bills, bank statement etc. for each employee every month on MS-Excel. Its quite challenging to maintain so much data on MS-Excel and no need to mention how time consuming it is.

School payroll and leave management system helps institution to organize their employee data properly for easy retrieval.

Modules Of School ERP

Modules Of School ERP

How Does HR & Payroll Software Help You?


An HR and Payroll software helps the institute in adapting to new tax requirements, managing PF contributions, etc. The software helps in ensuring sufficient training for the staff to perform well. Thus further helps in ascertaining the deliverables and quality of the faculty.

Below are some areas where HR & Payroll software can be helpful for schools:

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Work Planning

Schedule activities and teaching timetable with mere click of button. Timesheets can be organized and scheduled easily thereby strengthening the planning.

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Attendance Supervision

Simplify the attendance of both students and faculty with the help of the software which keeps a tab on each individual and generates an overall report for better clarity.

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Payroll for Staff

Calculate payroll for each staff member by considering each factor and component fed in the system, such as leaves, tax, bonus, etc.

Features Of HR And Payroll Software For Schools


1 Integration With Other ERPs

The software can be seamlessly integrated with the student management system and leave management system which can track their activities and attendance. Along with this, it can be integrated with the faculty management system, where the attendance of the staff and faculty can be considered while calculating payment.

2Maintains Timesheet

The system keeps track of in-time and out-time of the faculty members. Punch-time, breaks, and work duration can be customized as per your requirement. Timesheet provides a trackable workflow for payroll approval. It helps in cutting down the data entry errors to keep the payroll processing smoothly.

3 Leave Management System

Helps to allocate and maintain data about faculty leave details. The software can be fed with different types of leaves- casual leaves, sick leaves, earned leaves, etc. The leave information is then used in making error-free payroll processing of faculty of each department. Moreover, the information is up-to-date and the absence of faculty is notified both to the staff and students.

4Attendance Tracking

The system tracks attendance using data from the biometric sensor. The software manages employee schedules, tracks the hours logged by each faculty, thus giving a clarity to the staff about the employee activities. It further monitors overtime and absences due to sick leave, vacation, and holidays.

5 Recruitment Management

The software helps in managing the faculty recruitment and training them. Streamline the institution recruitment process by managing job postings, vacancies, candidates, and applications using one single platform. The institute can improve the recruitment and onboarding process for new staff by automating the recruitment process.

6 Performance Tracking

Get a clear picture of your faculty's performance using an appraisal system by keeping a track of the faculty performance from time to time. By using your own KPIs, the institute can create customized review templates which fit their needs. You can gather feedback from third party people, including supervisors, peers, or head of departments for more transparency and improved productivity.

Save Time by Automating HR Tasks with a Software That Can Track Staff Attendance, Timesheets, and Payroll

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Benefits of HR And Payroll Software For Schools


High Security

Cloud Database with Safe Backups

Role-Based Login

Transparency Among Departments

Prevent Data Thefts

Easy Management

Automation of Different Tasks

Ensure Smooth Management

Reduced Workload on HR Professionals

Improved Productivity

Improves Staff Autonomy

Allow Faculty to Update Personal Data

Staff Can Check Attendance and Salary

Reduces Monotonous Work

Lower Employee Burden

FAQ's On HR and Payroll Software


A HR and Payroll Software is an ERP solution for the website to easily manage the institutes HR operations, and payroll processes. It automates various tasks like time and attendance, allowances, bonuses, performance and reduces workload of the HRs.

You must choose online assessments over traditional assessments due to the following reasons. Online assessments are -

  • Faculty attendance and working hours
  • Information about the employee's leaves and half days
  • Administrates faculty performances
  • Payroll processing and management
  • Large amount of data storage
  • Hiring management

There are majorly three types of online assessments as follows-

  • Employee payroll management
  • HR activities like hiring and reporting
  • Faculty's leave information
  • Applications and data from candidates
  • Carries out monotonous tasks