Online School Admission System & Fee Collection Management Software
Online admission and fees management software allow school management to manage the admission process with ease by enabling them to perform the entire process online and eliminating the hassle of managing long queues. Integrated with highly secured cloud technology, it enables parents to apply for their ward’s admission at any time and from anywhere with utmost data security. This software helps to generate prospectus & maintains the count of people who came seeking admission & also keeps a count of students who register and the ones who get finalized.
With online admission management ERP, data entry errors are minimized to a great extent since data is filled online by the parents or students themselves. Embedded with the BI-powered analytics dashboard, the online admission system helps the school faculty to keep track of the total registered candidates, their real-time application status helps in scrutinizing the best applications based on the merit of students, and also gives a provision to staff to revert the queries of parents.
The school software helps in maintaining student data efficiently; the administration defines masters like Roll-List, House, Medium, Classes, Cashbook, Fee types, Fee heads, and crucial SIS details. In addition to handling & compiling the data of the newly admitted students, the Online School Admission ERP Software also manages the data of existing students, including storage of their personal details, previous education information if any, birth certificates, and much more.
It also automates ‘Wait List’ & ‘Admission Cancellations’. In case, an admission gets cancelled then, automated acknowledgments such as refund reports & slips can also be generated via the school software and an SMS or email will be sent to parents and next in line for confirming the same.
Features of Online School Admission and Fees Management System
The software contains BI technology for graphical and tabular representation of the reports and data.
Multiple Payment Modes
The students can pay fees using credit cards, debit cards, net banking or use other online payment options
Cloud-based system with runtime data storage and email/SMS notifications on admission and fees payments
The software can be accessed by individuals based on their position and role in the management of the institute
The system is secured, data is kept safe on a cloud platform with safe backup options for the users.
Easy Report Generation
The system enables easy report generation of any type in required PDF, doc or word format
Benefits of Online School Admission Software to School Management
The entire admission process gets simplified by the use of school online admission software; it includes the following activities:
- Prospectus sale online
- Student registration on campus or online via the website
- Verification of student details
- Selection of best applicants
- Merit list generation
- Finalization of admissions of each student
- Document verification
- Branch counseling
- Admission confirmation of student for the academic year
Benefits of Online School ERP to Parents and Students
- No hassle of standing in queues & documenting everything
- Fill application forms 24*7 from anywhere
- Transfer application fees amount directly in the bank account of school
- Complete transparency in online admission activities
- Automated e-receipts generation via the school SMS software
How does the School Admission and Fees Management System Help Faculty and Students?
All the students and faculty members of the institute are given role-based access based on various aspects such as their position, class, and role. Here’s how the system benefits the individuals of the institute.
Students/ ParentsParents and students are notified about admission dates, confirmation, course fees and pending amounts and they can download fees receipt online through login access.
AdministrationThe system notifies the student on pending admissions, pending fees, and generates merit lists, fees structures and reports based on student data.
SystemAutomates all the tasks and sends reminders for due dates for admission and fees payment and gives confirmation to the students
Online School Admission System and Fees Management System Operation Cycle
The Admission and Fees management system for an institute conducts all the activities and operations from the beginning of admission to collection of fees and reporting of students. The tasks are divided into pre-admission, during admission and post-admission.
- Filters students based on eligibility criteria
- Collects applications of eligible students
- Considers student’s preferences
- Generates merit lists based on the applications
- Generates reports on pending and confirmed admission
- Runtime updates of the data
- Report generation in required format
- Assigning fees structures to the students
- Sending reminders for admission and fees
- Collecting students documents and ID
- Send notifications to the students for reporting
- Send reminders for pending fees
- Generating reports for analysis
- Graphical representation of the data
- Safe payment transactions
Online School Fees Management System
MasterSoft offers a safe and secure online fee collection & payment portal - FEEPAYR to schools for easing their online fee management journey. FEEPAYR allows schools management to receive & manage the student fee online via best payment gateways and at the same time paves a smooth way for parents to pay the school fees online with mere clicks.
Online School Admission & Fees Module Categorize and Manage the Following Entries:
- Mediums of Instruction
- Cash books
- Fee types
- Fee heads
Parents can effectively pay fees by the use of the online portal FEEPAYR. The same school fees software portal allows schools to collect and manage the fees of students. Parents can simply log in to their portal with personalized credentials and make online payments that directly get deposited in the bank account of the school. Upon successful transaction, an e-receipt will be generated and sent to the payer automatically for confirmation.
In addition to this, we offer another school fees collection software where fees collected at cash counters can be managed on the ERP. Refunds, admissions, and collection of miscellaneous student fees are managed through MasterSoft Online Admission Management and Fees Software.
The user of ERP school management software can view fees paid, parent’s fees dues, etc on a virtual dashboard; thus administration of the entire process stays transparent.
Reports of fees collection that can be viewed and generated are:
- Daily Collection Register in three formats-detailed, short & summary
- Monthly Collection Register
- Dues, paid & outstanding fee receipts for parents
- Receipts & reports of bus fees can be accessed
- Complete admission management related reports