Online School Admission System & Fee Collection Management Software

Online admission and fees management software allow school management to manage the admission process with ease by enabling them to perform the entire process online and eliminating the hassle of managing long queues. Integrated with highly secured cloud technology, it enables parents to apply for their ward’s admission at any time and from anywhere with utmost data security. This software helps to generate prospectus & maintains the count of people who came seeking admission & also keeps a count of students who register and the ones who get finalized.

With online admission management ERP, data entry errors are minimized to a great extent since data is filled online by the parents or students themselves. Embedded with the BI-powered analytics dashboard, the online admission system helps the school faculty to keep track of the total registered candidates, their real-time application status helps in scrutinizing the best applications based on the merit of students, and also gives a provision to staff to revert the queries of parents.

The school software helps in maintaining student data efficiently; the administration defines masters like Roll-List, House, Medium, Classes, Cashbook, Fee types, Fee heads, and crucial SIS details. In addition to handling & compiling the data of the newly admitted students, the Online School Admission ERP Software also manages the data of existing students, including storage of their personal details, previous education information if any, birth certificates, and much more.

It also automates ‘Wait List’ & ‘Admission Cancellations’. In case, an admission gets cancelled then, automated acknowledgments such as refund reports & slips can also be generated via the school software and an SMS or email will be sent to parents and next in line for confirming the same.

Features of Online School Admission and Fees Management System


BI-Powered Tools

The software contains BI technology for graphical and tabular representation of the reports and data.

Data Security

Multiple Payment Modes

The students can pay fees using credit cards, debit cards, net banking or use other online payment options

Client Support

Advanced Technology

Cloud-based system with runtime data storage and email/SMS notifications on admission and fees payments

BI Analytics Tools

Restricted Login

The software can be accessed by individuals based on their position and role in the management of the institute

Multi User

High Security

The system is secured, data is kept safe on a cloud platform with safe backup options for the users.

Data Accuracy & Report Accuracy

Easy Report Generation

The system enables easy report generation of any type in required PDF, doc or word format

Benefits of Online School Admission Software to School Management


The entire admission process gets simplified by the use of school online admission software; it includes the following activities:

  • Prospectus sale online
  • Student registration on campus or online via the website
  • Verification of student details
  • Selection of best applicants
  • Merit list generation
  • Finalization of admissions of each student
  • Document verification
  • Branch counseling
  • Admission confirmation of student for the academic year

Benefits of Online School ERP to Parents and Students

  • No hassle of standing in queues & documenting everything
  • Fill application forms 24*7 from anywhere
  • Transfer application fees amount directly in the bank account of school
  • Complete transparency in online admission activities
  • Automated e-receipts generation via the school SMS software

How does the School Admission and Fees Management System Help Faculty and Students?


All the students and faculty members of the institute are given role-based access based on various aspects such as their position, class, and role. Here’s how the system benefits the individuals of the institute.

Students/ Parents

Parents and students are notified about admission dates, confirmation, course fees and pending amounts and they can download fees receipt online through login access.


The system notifies the student on pending admissions, pending fees, and generates merit lists, fees structures and reports based on student data.


Automates all the tasks and sends reminders for due dates for admission and fees payment and gives confirmation to the students

Online School Admission System and Fees Management System Operation Cycle


The Admission and Fees management system for an institute conducts all the activities and operations from the beginning of admission to collection of fees and reporting of students. The tasks are divided into pre-admission, during admission and post-admission.

  • Filters students based on eligibility criteria
  • Collects applications of eligible students
  • Considers student’s preferences
  • Generates merit lists based on the applications
  • Generates reports on pending and confirmed admission
During Admission
  • Runtime updates of the data
  • Report generation in required format
  • Assigning fees structures to the students
  • Sending reminders for admission and fees
  • Collecting students documents and ID
Post- Admission
  • Send notifications to the students for reporting
  • Send reminders for pending fees
  • Generating reports for analysis
  • Graphical representation of the data
  • Safe payment transactions

Online School Fees Management System


MasterSoft offers a safe and secure online fee collection & payment portal - FEEPAYR to schools for easing their online fee management journey. FEEPAYR allows schools management to receive & manage the student fee online via best payment gateways and at the same time paves a smooth way for parents to pay the school fees online with mere clicks.

Online School Admission & Fees Module Categorize and Manage the Following Entries:

  • Mediums of Instruction
  • Classes
  • Houses
  • Cash books
  • Fee types
  • Fee heads

Parents can effectively pay fees by the use of the online portal FEEPAYR. The same school fees software portal allows schools to collect and manage the fees of students. Parents can simply log in to their portal with personalized credentials and make online payments that directly get deposited in the bank account of the school. Upon successful transaction, an e-receipt will be generated and sent to the payer automatically for confirmation.

In addition to this, we offer another school fees collection software where fees collected at cash counters can be managed on the ERP. Refunds, admissions, and collection of miscellaneous student fees are managed through MasterSoft Online Admission Management and Fees Software.

The user of ERP school management software can view fees paid, parent’s fees dues, etc on a virtual dashboard; thus administration of the entire process stays transparent.

Reports of fees collection that can be viewed and generated are:

  • Daily Collection Register in three formats-detailed, short & summary
  • Monthly Collection Register
  • Dues, paid & outstanding fee receipts for parents
  • Receipts & reports of bus fees can be accessed
  • Complete admission management related reports

FAQ on School Admission Management System


The online school admission system is an education ERP solution that enables schools to manage & simplify all the online admission-related activities and ease the student enrollment journey.

The following are the key benefits of the school admission system-

  • Increases Productivity & Efficiency of Work
  • Seamless Student-Teacher Collaboration
  • Centralized database with role-based access
  • Saves NaturalTime & Efforts of Resources
  • 24*7 Access from Anywhere
  • Helps to Increase Student Enrollment Ratio

The online admission system streamlines the school admission process by enabling students & faculty to perform the following operations hassle-free-

  • Students can apply online by filling the admission form
  • Pay registration fees online
  • Faculty can verify the applications
  • Shortlist deserving candidates
  • Proceed with the final admission

School administrators can follow the given steps for successful implementation of online admission system-

  • Identify the administrative requirements of the institution
  • Speak to a trust-worthy education ERP vendor
  • Ask for a configurable ERP system
  • Take a demo before the final implementation
  • Proceed with the implementation of the online admission ER

MasterSoft’s school admission software is highly cost-effective. For complete details, you can fill a simple inquiry form and we will get in touch to guide you.

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