Online School Admission System

Online School Admission System & Fee Collection Management Software

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Online admission and fees management software allow school management to manage the admission process with ease by enabling them to perform the entire process online and eliminating the hassle of managing long queues. Integrated with highly secured cloud technology, it enables parents to apply for their ward’s admission at any time and from anywhere with utmost data security. This software helps to generate prospectus & maintains the count of people who came seeking admission & also keeps a count of students who register and the ones who get finalized.

With online admission management ERP, data entry errors are minimized to a great extent since data is filled online by the parents or students themselves. Embedded with the BI-powered analytics dashboard, the online admission system helps the school faculty to keep track of the total registered candidates, their real-time application status helps in scrutinizing the best applications based on the merit of students, and also gives a provision to staff to revert the queries of parents.

The school software helps in maintaining student data efficiently; the administration defines masters like Roll-List, House, Medium, Classes, Cashbook, Fee types, Fee heads, and crucial SIS details. In addition to handling & compiling the data of the newly admitted students, the Online School Admission ERP Software also manages the data of existing students, including storage of their personal details, previous education information if any, birth certificates, and much more.

It also automates ‘Wait List’ & ‘Admission Cancellations’. In case, an admission gets cancelled then, automated acknowledgments such as refund reports & slips can also be generated via the school software and an SMS or email will be sent to parents and next in line for confirming the same.

Modules Of School ERP

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Modules Of School ERP

Features Of Online School Admission And Fees Management System

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1Paperless Approach

With an automated and digitized admission & fee collection process, there is no need for hard copies of admission and payment receipts as these can be generated online on the portal and can be sent over mail. This significantly reduces bulk documentation and makes the process eco-friendly. Eliminate the trouble of distributing forms, handling admission forms in long queues, collecting forms, verifying them, etc.

2Customize Modules

Admission forms for different programs and courses can be customized as per the requirement. Also, the fee management which includes tuition fee, hostel fee, library fee, transportation fee, and laboratory fees, among others can be modified with discount and installment options, thus making it convenient for both students and the admin staff. The configurable templates reduce repetitive work and enhance accuracy and productivity.

3 Set Up Fee Structure

The software enables the institution to set up the fee structure on the basis of course/program, academic year, student category, merit scholarships, etc. The system is further equipped with the late fee feature, which notifies both students and the staff regarding late payment of fees and provides automated reminders on specific dates. Furthermore, the fee structure can be updated by the staff.

4Safe & Secure Payment Gateways

The software allows payment to be done from various modes- Debit/Credit Card, UPI, Netbanking, etc. which further is highly encrypted thereby offering the highest level of cyber security. Multiple payment options makes it convenient for students and parents which makes them pay the fees with whatever option they are comfortable with. This further saves time and effort as there is no need to stand in long queues.

5 BI-Powered Tools

The software contains BI technology for graphical and tabular representation of the reports and data for total number of enrollments, fee status, outstanding fee reports, merit list, qualified students, etc. You can deepen your admission & fee data insights with AI-driven augmented analytics. Find patterns and understand different patterns and predict future admission count with interactive reports & dashboards.

6 Track Student Application Status

An admission form consists of various sections and subsections which are difficult to complete all at once. Students sometimes leave the site without completing the entire application form. To make things easier and get higher conversions, the online application form should be straightforward and easy-to-understand. This software enables candidates to be able to apply, pay the registration fee, and check their status online without any difficulty.

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Benefits Of Online School Admission Software To School Management

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Centralized Admissions

Streamline- Registration, Collation, & Shortlisting

Integrated Database

Significantly Reduces Burden

Automated Merit List Generation

Convenient for All Stakeholders

Optimized User Experience

Compatible with Mobiles, Tablets, & Laptops

Time & Geographical Flexibility

Role-Based Login Access

Effective Data Management & Storage

Save Tons of Data on Cloud

Secure Storage of Data

Easy Retrieval of Data

Continuous Data Backup

How does the School Admission and Fees Management System Help Faculty and Students?

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All the students and faculty members of the institute are given role-based access based on various aspects such as their position, class, and role. Here’s how the system benefits the individuals of the institute.

Students/ Parents

Parents and students are notified about admission dates, confirmation, course fees and pending amounts and they can download fees receipt online through login access.

Administration

The system notifies the student on pending admissions, pending fees, and generates merit lists, fees structures and reports based on student data.

System

Automates all the tasks and sends reminders for due dates for admission and fees payment and gives confirmation to the students

Online School Admission System and Fees Management System Operation Cycle

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The Admission and Fees management system for an institute conducts all the activities and operations from the beginning of admission to collection of fees and reporting of students. The tasks are divided into pre-admission, during admission and post-admission.

Pre-Admission
  • Filters students based on eligibility criteria
  • Collects applications of eligible students
  • Considers student’s preferences
  • Generates merit lists based on the applications
  • Generates reports on pending and confirmed admission
During Admission
  • Runtime updates of the data
  • Report generation in required format
  • Assigning fees structures to the students
  • Sending reminders for admission and fees
  • Collecting students documents and ID
Post- Admission
  • Send notifications to the students for reporting
  • Send reminders for pending fees
  • Generating reports for analysis
  • Graphical representation of the data
  • Safe payment transactions

Online School Fees Management System

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MasterSoft offers a safe and secure online fee collection & payment portal - FEEPAYR to schools for easing their online fee management journey. FEEPAYR allows schools management to receive & manage the student fee online via best payment gateways and at the same time paves a smooth way for parents to pay the school fees online with mere clicks.

Online School Admission & Fees Module Categorize and Manage the Following Entries:

  • Mediums of Instruction
  • Classes
  • Houses
  • Cash books
  • Fee types
  • Fee heads

Parents can effectively pay fees by the use of the online portal FEEPAYR. The same school fees software portal allows schools to collect and manage the fees of students. Parents can simply log in to their portal with personalized credentials and make online payments that directly get deposited in the bank account of the school. Upon successful transaction, an e-receipt will be generated and sent to the payer automatically for confirmation.

In addition to this, we offer another school fees collection software where fees collected at cash counters can be managed on the ERP. Refunds, admissions, and collection of miscellaneous student fees are managed through MasterSoft Online Admission Management and Fees Software.

The user of ERP school management software can view fees paid, parent’s fees dues, etc on a virtual dashboard; thus administration of the entire process stays transparent.

Reports of fees collection that can be viewed and generated are:

  • Daily Collection Register in three formats-detailed, short & summary
  • Monthly Collection Register
  • Dues, paid & outstanding fee receipts for parents
  • Receipts & reports of bus fees can be accessed
  • Complete admission management related reports
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FAQ on School Admission Management System

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The online school admission system is an education ERP solution that enables schools to manage & simplify all the online admission-related activities and ease the student enrollment journey.

The following are the key benefits of the school admission system-

  • Increases Productivity & Efficiency of Work
  • Seamless Student-Teacher Collaboration
  • Centralized database with role-based access
  • Saves NaturalTime & Efforts of Resources
  • 24*7 Access from Anywhere
  • Helps to Increase Student Enrollment Ratio

The online admission system streamlines the school admission process by enabling students & faculty to perform the following operations hassle-free-

  • Students can apply online by filling the admission form
  • Pay registration fees online
  • Faculty can verify the applications
  • Shortlist deserving candidates
  • Proceed with the final admission

School administrators can follow the given steps for successful implementation of online admission system-

  • Identify the administrative requirements of the institution
  • Speak to a trust-worthy education ERP vendor
  • Ask for a configurable ERP system
  • Take a demo before the final implementation
  • Proceed with the implementation of the online admission ER

MasterSoft’s school admission software is highly cost-effective. For complete details, you can fill a simple inquiry form and we will get in touch to guide you.